Personal Assistant - Work from home

? *Job Title: Personal Assistant - Work from Home**
? *Company: Domtar**
? *Location: San Diego, California, US...
? *Job Type: Part-time**
? *Seniority: Associate Level**
? *Years of Experience: 4**
? *Deadline to Apply: 2024-10-06**

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? *Job Description:**

Domtar is seeking a dedicated and resilient Personal Assistant to support our dynamic team from the comfort of your home. This part-time role is ideal for an organized and proactive individual who can manage a diverse range of tasks in a fast-paced environment. As our Personal Assistant, you will play a crucial role in enhancing productivity and ensuring that our team members can focus on strategic objectives. ? *Key Responsibilities:**

1. **Administrative Support:**
• Manage scheduling and calendar coordination to optimize daily agendas.
• Organize and prioritize incoming communications, including emails and phone calls.
• Prepare and maintain documentation, reports, and presentations.

2. **Project Management:**
• Facilitate project timelines and ensure adherence to deadlines by coordinating tasks across teams.
• Assist in preparing project-related materials and keeping stakeholders updated on progress.
• Conduct research and compile data to support project initiatives.

3. **Communication Management:**
• Act as a liaison between team members, clients, and vendors.
• Draft and distribute internal and external communications with professionalism and clarity.
• Manage inquiries and requests with high levels of emotional intelligence, ensuring a positive experience for all stakeholders.

4. **Financial Administration:**
• Assist in budget tracking and financial reporting as needed.
• Process invoices, expense reports, and reimbursements in a timely manner.

5. **Office Organization:**
• Develop and maintain filing systems, ensuring easy access and retrieval of important documents.
• Implement and manage processes to improve efficiency in administrative operations.

6. **Innovation and Improvement:**
• Identify areas for process enhancement and propose novel solutions to improve team workflow.
• Stay informed about industry trends that could impact administrative best practices.

7. **Team Support:**
• Assist other team members with project-specific tasks and requests.
• Cultivate a supportive atmosphere that promotes teamwork and collaboration.
? *Requirements:**

• **Education:** Associate?s Degree or equivalent experience required; Bachelor's degree preferred.
• **Experience:** Minimum of 4 years in a personal assistant, administrative, or similar role.
• **Technical Skills:** Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with task management software (e.g., Trello, Asana).
• **Personality Traits:**
• Dedicated: Committed to delivering high-quality work consistently.
• Resilient: Able to adapt to change and recover from challenges swiftly.
• **Soft Skills:**
• Emotional Intelligence: Ability to understand and manage your own emotions and those of others, promoting a positive working environment.
• Innovation: Creative and forward-thinking, with a drive to find new ways of approaching tasks and solving problems.
• **Communication Skills:** Exceptional written and verbal communication skills.
• **Time Management:** Effective organizational skills with the ability to manage multiple priorities and deadlines.
? *Benefits:**

• Profit Sharing
• Vision Insurance
• Remote Work Flexibility
? *Working Environment:**

At Domtar, we believe in cultivating a sense of ownership and responsibility at every level. Join our team and make a significant impact while enjoying the flexibility of working from home.

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? *Equal Opportunity Statement:**

Domtar is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage all qualified applicants to apply, regardless of race, gender, age, disability, or any other characteristic protected by law.

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If you're ready to contribute to an environment that values your skills and fosters your growth, we encourage you to apply for the Personal Assistant position today!

How to apply:

Apply on GrabJobs and you will be notified if shortlisted for the job.

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