Executive Meetings & Events Team Specialist

You Lead the Way. We've Got Your Back.

With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and varied community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you'll learn and grow as we help you create a career journey that's unique and meaningful... to you with benefits, programs, and flexibility that support you personally and professionally.

At American Express, you'll be recognized for your contributions, leadership, and impact-every colleague has the opportunity to share in the company's success. Together, we'll win as a team, striving to uphold our company values and powerful backing promise to provide the world's best customer experience every day. And we'll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.

Join Team Amex and let's lead the way together.

The Executive Meetings & Events Team, within Corporate Affairs & Communications, strives to provide white glove end-to-end event management service for Chairman's Office, Amex Board of Directors and select Executive Committee Members. On average, handle approximately 30+ complex programs annually.

Event/Meeting Categories:
? Corporate Hospitality Programs (at marquee events such as The American Express Golf, U.S. Open Tennis, etc.)
? Signature Client Entertainment Programs (specially curated for executive hosts)
? Board Strategy Offsite Meetings
? Shareholder Meetings
? Senior Management Meetings
? Partnership Meetings
? Colleague Award & Recognition Programs
? Large Scale Conferences & Sales Meetings
? Executive Diversity & Inclusion Meetings
? Gala Dinners

The specialist will report into the vice president, head of executive meetings & events. Support & manage corporate executive meetings and events through the implementation of strategy, delivery of objectives and execution of logistics. The scope of this position is dependent upon assigned account/programs. Scope of work will vary from client-to-client and program-to-program. Perform other duties as assigned by leadership.

How will you make an impact in this role?

PROCESS MANAGEMENT:
? Establish project timelines; establishes a workflow schedule with client and suppliers to facilitate prompt and accurate handling of all program details
? Coordinate budget preparation and management, including preparation of cost estimates, managing meeting related expenses, and post event analysis and reporting.
? Collaborate with Global Business Travel (GBT) to submit hotel RFP, APP and CVENT needs for meetings.
? Assist with venue sourcing, site inspections, request for proposal development, and contract negotiations.
? Coordination of meeting and event logistics, including food and beverage, audio visual, technology, transportation, and other related requirements.
? Serve in an onsite event production capacity for an/all needs related to onsite support including registration table staffing, coordination with on-site AV vendors, etc.
? Assist with budget reconciliation
? Work with creative team to produce collateral and program materials
? Coordination of pre and post event registration process. This includes organizing tracking and sharing event RSVP lists and updating post event attendee lists. Working with CVENT where applicable to manage online event registration websites and email communications.
? Assist in preparation and final production of an/all event specific materials including nametags and event giveaways, etc.
? Able to assist with any level of event including those of a complex nature, large volume, high level of confidentiality, international scope, etc.
? Responsible for ancillary vendor sourcing, coordination & delivery - security, photographer, etc.
? Strictly adhere to all AXP meeting policies and procedures

LEADERSHIP AND RELATIONSHIP MANAGEMENT:
? Act as support to assigned meeting planners to deliver events on behalf of clients
? Ability to manage smaller scale meetings & events
? Assist with databases and app development for programs
? Work closely with support departments to exceed client requirements and objectives.
? Partner with third party suppliers to arrange their services
? May be requested to assist and/or manage VIP, C-Level special projects and oversee VIP logistics/Incentives
? Develop strong relationships with multiple contacts within client and supplier organizations

FINANCIAL MANAGEMENT:
? Work with leader to forecast overall program financials to ensure monthly tracking for actual spend.
? May initiate and reconcile supplier payments working with GBT
? Assist with expense reports
? Work with Third Party Lifecycle Management team on creating and maintaining Vendor SOWs & process unity submissions

Minimum Qualifications
? At least 3+ years corporate meeting planning experience
? Superior written and verbal communication skills and ability to communicate effectively and professionally with all levels of management and clients
? Ability to work in a fast-paced environment while consistently meeting project deadlines and maintaining high quality standards
? Capable of working under pressure with a positive attitude and calm demeanor
? Highly organized, detail oriented, forward-thinking, proactive, and persistent
? Expert ability to influence partners to drive results - analytical skills required
? Strong project management skills with attention to detail and proven success driving results
? Expertise with Excel (data manipulation and analysis, equations, etc.) and PowerPoint (creating and editing presentations)
? Ability to manage projects across businesses, functions and geographic locations
? Must be willing to travel - Domestic and international

Preferred Qualifications
? Corporate Executive meeting planning experience
? Experience with large scale sporting events (tennis and/or golf)
? Experience with meeting industry technology a plus, especially for attendee registration (Cvent)

Salary Range: $55,000.00 to $105,000.00 annually + bonus + benefits

The above represents the expected salary range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors.

We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:
? Competitive base salaries
? Bonus incentives
? 6% Company Match on retirement savings plan
? Free financial coaching and financial well-being support
? Comprehensive medical, dental, vision, life insurance, and disability benefits
? Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
? 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
? Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
? Free and confidential counseling support through our Healthy Minds program
? Career development and training opportunities

For a full list of Team Amex benefits, visit our Colleague Benefits Site .

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.

We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

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