Executive Assistant to Vice President of Marketing

Location: This is a Texas-based remote position with the potential for limited in-state travel to our home office north of San Antonio Position Overview: As the Executive Assistant to the VP of Marketing and Sales, you will play a crucial role in ensuring the smooth and efficient operation of the executive office. You will provide comprehensive administrative support and oversee various marketing... and sales-related functions to drive the VP's productivity and effectiveness. Job Responsibilities:

Manage and prioritize the VP's calendar, scheduling meetings, appointments, and travel arrangements
Coordinate internal and external communications on behalf of the VP, including phone calls, emails, and correspondence
Prepare and edit documents, presentations, and reports for internal and external distribution

Handle specific marketing and sales-related tasks including:

Assist in organizing and executing marketing and sales events, conferences, and meetings
Marketing supplies ordering
Serving as the trade show coordinator and point of contact
Providing sales opportunity pipeline support as needed
Managing monthly marketing contact reports
Providing support for webinars, pre and post
Updating the company website
Managing marketing vendor relations and communications
Proofing email marketing for accuracy and quality
Reviewing social media posts in collaboration with designated team members
Supporting lead nurturing activities and lead assignments
Acting as the team travel coordinator for marketing and sales-related trips
Assisting with expense report preparation and support as needed
Conducting research as requested by the VP
Handling ad hoc projects and assignments as directed

Qualifications:

A Bachelor?s degree in Communication, Marketing, PR, Sales, or related field.
Texas-based remote office
Web design and/or graphic design experience
Proven dynamic communication skills, both verbal and written
Proficiency in MS Office and Zoom
Customer-first mentality
Ability to maintain composure and professionalism in high-pressure situations
Discretion and confidentiality in handling sensitive information
Laser-focused organizational ability and self-motivation
Highly analytical, able to extract meaning from data and refine strategies accordingly
Comfortable collaborating with cross-functional teams
Emotional intelligence (EQ), required for productively communicating with different personalities
Natural curiosity about evolving technologies
Ability to work effectively individually and with a team
Ability to accommodate ad hoc tasks and operate on short or flexible timelines

Compensation, Benefits, and Hours:

$24-25 per hour on a W2 or 1099
Hours per week range: 20, with potential for growth
Remote position, residing in Texas

How to Apply:

Submit a resume, cover letter, and/or website
Highlight any marketing or sales background

Our Core Values:

Problem Solvers
Positive
Continuous Learners
Tenacious
Humble

Inspiring the heart of educators to reveal the brilliance of every child
ECS Learning Systems, staarmaster.com, was founded in 2017 and is headquartered in Spring Branch, Texas. We are an EdTech startup with over 40 years of industry experience helping students meet and exceed expectations on high-stakes, standardized tests. The company produces high-quality print and award-winning digital supplementary educational materials. ECS is a leader in innovative blended learning solutions in Texas and other states.
Rev. 5-2024
Job Types: Part-time, Contract
Pay: $24.00 - $25.00 per hour
Expected hours: No more than 20 per week
Schedule:

4 hour shift
Monday to Friday
No weekends

Education:

Bachelor's (Required)

Experience:

Microsoft Excel: 3 years (Preferred)
Marketing: 2 years (Required)

Location:

Texas (Required)

Shift availability:

Day Shift (Preferred)

Work Location: Remote