Remote (Work From Home) Office Administrator

Job Summary:

We are seeking a versatile and highly organized Remote Office Administrator to work directly with the Owners of a group of family owned businesses. The successful candidate will play a critical role in overseeing financial record-keeping, light scheduling, customer communication, and administrative tasks across these businesses.

This is a remote, work from home position. The company is located in Charlotte, NC.

Key Responsibilities: ? Financial Management and Accounting: Reconcile bank statements, maintain accurate records in QuickBooks, ensure correct coding of business expenses, and manage timely payments of credit card transactions for all three brands. ? Insurance and Audit Support: Track vehicle and business insurance renewals, assist in audits, and manage vehicle registration and insurance renewals. ? Commission and Job Costing: Calculate commissions for sales teams, handle material payments, and track job costs for accurate project reporting. ? Scheduling and Customer Relations: Assist with scheduling service appointments, customer communication, and project installations. ? Accounts Receivable and Tax Preparation: Manage invoicing and AR, track outstanding payments, and collaborate with external accountants for tax preparation. ? Administrative and Reporting: Oversee light administrative tasks such as filing, document organization, generating operational and financial reports, and maintaining office systems for all brands. ? Inventory and Office Equipment Management: Support inventory management of supplies and ensure the efficient operation of office equipment across all brands.

Qualifications: ? Required: ? Quickbooks experience ? Ability to manage multiple responsibilities across brands. ? Excellent communication and customer service skills. ? Strong organizational and multitasking abilities. ? Proficiency with Microsoft Office Suite (Excel, Word) and cloud-based systems. ? Preferred: ? Previous experience in accounts receivable or business administration roles.

Location: Remote, Work From Home. Company located in Charlotte, NC.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:
? Flexible schedule
? Paid time off

Schedule:
? 8 hour shift

Supplemental Pay:
? Bonus opportunities

Location:
? Charlotte, NC (Required)

Work Location: Remote

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