Principal Strategic Meeting Planner - Surgical

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You?ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world. A Day in the Life We are looking for a Principal Strategic Meeting Planner to join the Physician Relations function in our Surgical Organization. This role will lead event management and logistics for KOL engagements, ensuring compliance and strategic alignment across our business. They will be responsible for managing budgets, vendor services, and attendee experiences while analyzing event metrics. In addition they will develop and manage engagement processes to facilitate effective connections with surgeons and stakeholders. Our ideal candidate is an experienced, detail-oriented professional with a strategic mindset and a passion for creating impactful meeting experiences. This role is open to remote within the United States and involves... approximately 20% travel which may include weekends, as well as the flexibility to work non-standard hours as needed to accommodate a global organization. Responsibilities include but are not limited to: Responsible for all event management, logistics for KOL engagements, meeting compliance and BCS policy adherence for the Surgical Physician Relations function Responsible for all event management, logistics for KOL engagements, meeting compliance and BCS policy adherence Dedicated resource responsible for managing the HCP contracting process and submitting honoraria payments to KOLs Administers, extends, negotiates and terminates standard and nonstandard contracts (master service agreements, consulting work orders, training and education work orders, affiliate work orders), and facility agreements Conducts proposal preparation, contract negotiation, contract administration, and customer contact activities to provide for proper contract fulfillment and associated payments in accordance with company policies, legal requirements, and customer specifications. Processes payments and reimbursement forms from healthcare professional events through proper system (eCATS, PCI) to ensure accuracy and completeness Manages project brief for team, ensuring engagement request forms are submitted for each contractual requirement Advises management of contractual rights and obligations; compiles and analyzes data and maintains historical information In compliance with Medtronic policies and relevant regulations, plans and organizes internal and external business-related meetings, symposiums, conferences and program events by working with meeting stakeholders to align and execute against strategic direction (e.g., meeting objectives, desired outcomes, intended audience, content coordination, creative and innovative engagement techniques). Addresses all aspects of budget and billing, including development of and tracking against budgets, identification and capture of cost savings/cost avoidance efforts, reconciling master bill, coordinating payment to vendors, and managing meeting expenses. Investigates, sources, negotiates, and coordinates hotel and ancillary meeting services (includes contractors, vendors, onsite staff) while managing logistics of program functions, including but not limited to space set-up, food and beverage, arrangement of air and ground transportation, passport and VISA clearances. Selects, books and coordinates AV / Production and Auxiliary Technical Services (e.g., mobile applications, augmented/virtual reality applications, audience response systems, polling/surveys) to ensure successful execution and evaluation of meetings. Facilitates attendee experience through registration site design, event promotion and communications, and attendee management to support needs related to meeting attendance (e.g., accommodation requests, RSVPs for sessions, travel manifests). Generates, analyzes and communicates event level and cross-event reporting against identified key meeting metrics and value-proposition indicators, as needed. Must Have: Minimum Requirements Bachelor?s degree required Minimum of 7 years of relevant experience with a Bachelor?s degree or 5 years of relevant experience with an advanced degree Nice to Have Must have substantial experience in meeting planning with a large, matrixed organization Experience as a Medtronic Meeting Planner is highly preferred Ability to create processes and SOPs, proven experience in developing new systems, ways of work and programs Experience managing budgets Customer facing experience Exposure to contracting and payments Experience working with Sunshine Laws Experience working with global regions, diverse cultures and audiences Must be self directed and able to work autonomously. Take initiative and problem solve/troubleshoot without needing direction Software proficiency in MS Outlook, Teams, PowerPoint, Excel, Word, etc. Cvent, ecats experience preferred Physical Job Requirements The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.?The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role. Benefits & Compensation Medtronic offers a competitive Salary and flexible Benefits Package A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage. Salary ranges for U.S (excl. PR) locations (USD):102,400.00 - 153,600.00 The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others). Medtronic benefits and compensation plans About Medtronic We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions. Our Mission ? to alleviate pain, restore health, and extend life ? unites a global team of 90,000+ passionate people. We are engineers at heart? putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary. Learn more about our business, mission, and our commitment to diversity here. It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities. At Medtronic, most positions are posted on our career site for 3-7 days. Welcome to our new Careers Site! If you applied before July 22nd, please check your email for a notification from us providing you with instructions and a link to set up your new account and retain access to your current activity. If you do not see an email from us, please feel free to proceed with creating a new account. We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions. Our Mission ? to alleviate pain, restore health, and extend life ? unites a global team of 90,000+ passionate people. We are engineers at heart? putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary. We change lives. Each team member, each day, helps to improve and redefine how the world treats the most pressing health conditions, from heart disease to diabetes. Our industry leadership comes from the passion and ingenuity of our people. That?s who we are. Working alongside one another, we use science, medicine, and a profound understanding of the human body to build extraordinary technologies that can transform lives. We build extraordinary solutions as one team. With one Medtronic Mindset defining how we work. Speed and decisiveness run through our DNA. Diverse perspectives inspire our bold answers to any challenge that comes our way. And we deliver results the right way, breakthrough after patient breakthrough. This life-changing career is yours to engineer. By bringing your ambitious ideas, unique perspective and contributions, you will? Build a better future, amplifying your impact on the causes that matter to you and the world Grow a career reflective of your passion and abilities Connect to a dynamic and inclusive culture that welcomes the challenge of life-long learning These commitments set our team apart from the rest: Experiences that put people first. Respect for people is the hallmark of our humanity. It fuels our team to positively impact even a single life. And it means we put our people first at Medtronic as well, creating a culture of belonging and always pushing to get you the career-building resources you need. Life-transforming technologies. No matter your role, you contribute to technologies that transform lives. What we build empowers patients to live life on their terms. Better outcomes for our world. Here, it?s about more than the bottom line. Our Mission to improve human welfare drives us. We advance healthcare, society, and equity with every design, inside and outside our walls. Insight-driven care. Fresh viewpoints. Cutting-edge AI, data, and automation. You're shaping the future of healthcare technology and defining the next generation of breakthroughs in care It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities. For sales reps and other patient facing field employees, going into a healthcare setting?s considered an essential function of the job and we expect our employees to comply with all credentialing requirements at the hospitals or clinics they support. This employer participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here. For updates on job applications, please go to the candidate login page and sign in to check your application status. If you need assistance completing your application please email AskHR@medtronic.com To request removal of your personal information from our systems please email RS.HRCompliance@medtronic.com

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