Legal Administrative Assistant (Must be in EST)

Legal Administrative Assistant - 3 - 6 years experience
? Fully remote position ? must be in Eastern Standard Time Zone.
? Part-Time, 1099 Contract - starting at 6 months...
? Hourly: $23-$26
? 20 hours a week on average

Remote legal assistant needed for small, but busy, law firm, reporting to the firm?s managing partner.
? Your duties would include:
? Maintain Case Management System
? Ensure ALL deadlines are added to the planner & assigned to either an attorney or paralegal
? Keep the deadline spreadsheet updated as new dates are added
? Download all ECF?s Filings that are sent via email
? Download each filing & save to the client?s SP site in ?ECF Filings? folder using the naming convention ?001 Complaint?
? Read through the filings & update the SP site, planner, AND the deadline spreadsheet as needed
? Routinely update case contact information for clients, opposing, council, EEOC, and MSPB contacts to keep client?s contact sheet updated
? Coordinate & help run the Weekly Team Meetings
? Update deadline spreadsheet prior to weekly meetings (check planner & group email address when updating for the most up to date case information)
? Update spreadsheet/deadlines during team meetings & take notes
? Send notes to the team, update planner, and complete tasks from meeting
? Create new SharePoint Sites for all new clients & add to existing firm lists
? Routinely checking the Group emails for new updates & documents
? Download all documents sent to the group email so they are saved in clients file, such as motions filed, drafts of motions, documents client sends, etc.
? Maintain the Firm business phone system
? Train/transition new employees into the Firm
? Schedule SharePoint training w/new employees to go over the basics. Send them the training guide prior to so they have for reference.
? Add new employee to relevant SP sites & to the Team Communication Site
? Communicate w/clients via phone & email
? Provide them with weekly/monthly case updates as needed
? Schedule meetings w/attorneys
? Help gather any relevant client documents for attorney review by sending them a Onedrive link
? Help maintain Attorneys calendar
? Schedule all client meetings either via Teams or P/C. If teams, set up a new meeting & send an invite to the client.
? Draft, edit, and file & send legal documents as needed
? Create Notice of Appearance, Withdrawal?s, Letters of Representation, Notice of Deposition, etc. for attorney review & then to opposing counsel or other contacts
? Draft Motions as needed for the firm
? Add TOCs & TOAs to motions for attorneys as needed
? Help with appeal briefs & appendices as needed
? File documents in the EEOC portal for attorneys as needed
? E-file new EEOC cases for attorneys in the firm
? Monitor EEOC email & portal
? Send Quarterly Attorney Fees
? Index Client Provided Documents
? Write deposition summaries for the attorney as needed
? Assist with discovery process for cases

What?s Next?
? 1st Interview (Phone or Video) within The Mom Project website
? Follow up interview will be requested for candidates selected

Apply Job!