Home-Based Office Administrator (Part-Time)

Job Title: Home-based Office Administrator (Part-Time) Location: Remote/Home-based Position Type: Part-time - ideally 3 days per week. Working days and Start / finish times are open to discussion. Sector: Construction Salary: up to ?13 per hour (depending on experience)

Overview: We are seeking a detail-oriented and proactive individual to join our CDM/H&S team (currently 4-person) as a... Home-based Office Administrator. We are looking for someone who has experience of working within the construction industry in a similar, admin based role.

The ideal candidate will be responsible for managing various administrative tasks to support the efficient operation of our business. This role offers the flexibility of working remotely while contributing to the success of our team.

Key Responsibilities: Invoicing: Prepare and issue invoices using QuickBooks/Xero accounting software. Accounts Receivable: Follow up on overdue invoices, initiating communication with clients and implementing strategies to ensure prompt payment and maintain healthy cash flow. CDM & H&S Documentation: Support with drafting essential project CDM and health and safety documentation, including Risk Registers, Pre-Construction Information (PCI), PC Support documents, and Health and Safety Files, ensuring compliance with company standards. Technical knowledge is not required. Fee Proposals & Bid Documentation: Assist in the preparation of fee proposals and bid documentation for potential projects, ensuring clarity, accuracy, and professionalism in all communications. Case Study Support: Collaborate with team members to prepare case study documents highlighting successful projects and client testimonials. Policy and Procedure Maintenance: Support in maintaining and updating company policies, procedures, and internal documentation to reflect any changes or improvements. Accreditations Management: Assist in updating annual accreditations such as Achilles, SSIP, ISO 9001, etc., ensuring compliance with regulatory requirements. Online Meeting Attendance: Attend regular team meetings via MS Teams. In-Person Attendance: Attend 1 in-person working day per month in London. Social Media/Marketing Support: Assist in preparing and scheduling LinkedIn posts and case studies / articles for the company website to enhance marketing efforts. Travel Arrangements: Book travel arrangements for team members, as required. Online Filing System Organisation: Support in organising and maintaining the company's online filing system, ensuring easy access to relevant documents and information.

Skills Required: Previous experience in office administration in the construction industry. Proficiency in Microsoft Office Suite including OneDrive and Sharepoint. Excellent written and verbal English. Excellent organisational and time management skills. Ability to work independently and collaboratively in a remote setting. Attention to detail and accuracy in all tasks. Right to work in the UK. Proficiency in QuickBooks/Xero accounting software - Desirable. Familiarity with construction related CDM and health and safety regulations and documentation - Desirable.

Benefits: Flexible work schedule and work from home. Competitive salary based on experience. Generous annual leave entitlement. Opportunities for professional development and growth within the organisation. Supportive and collaborative work environment

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