*Administrative Specialist 2 - Direct Bill Coordinator

Initial Posting Date: 08/19/2024 Application Deadline: 09/06/2024 Agency: Forestry Department Salary Range: $3,948 - $5,483 Position Type: Employee Position Title: *Administrative Specialist 2 - Direct Bill Coordinator Job Description: Opportunity Awaits, Apply Today! Our Mission ? To serve the people of Oregon by protecting, managing, and promoting stewardship of Oregon's forests to enhance... environmental, economic, and community sustainability. This position is Fully Remote Work. This is a Limited duration appointment that is expected to end on or before July 2025. Limited duration appointments are benefits eligible and have a designated maximum length of service. This position has the potential to become permanent. The Benefits of Joining Our Team Work/life balance, 11 paid holidays a year, flexible work schedules, competitive benefits packages and so much more. Great Benefits Package - watch this video here You?ll be part of the ODF team that serves our fellow Oregonians relying on regulation and protection of both public and private forest land in our great state of Oregon! Click here. What we are looking for: As the Direct Bill Coordinator, you will assist in the coordination of statewide Protection budgeting processes and incident finance business functions for the agency including, but not limited to: Evaluating financial systems. Interpreting procedures and policies for effectiveness. Providing improvement plans and recommendations to management. Manage the agency's Protection Direct Bill system. Assist with statewide incident finance activities. Perform various other administrative duties within the Protection Finance Unit. Assist in the tracking of fiscal budget expenses and revenue. Research financial discrepancies in reports. Assist with incident billings in coordination with other Protection Finance Unit staff. Assist with incident and FEMA claim audits. Backup to the Incident Billings Coordinator and Severity Finance Coordinator within the Protection Finance Unit. Minimum Qualifications Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis OR An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An equivalent combination of education and experience. Note: Driver?s License Check - This position requires the operation of a state vehicle for the purpose of conducting official State business. If your license is from outside Oregon, you must submit at least a three-year court/DMV printout. If you have an Oregon driver?s license, a record check will be conducted on the top candidate to ensure a valid license and acceptable driving record. Desired Skills: High level of effective communication skills including the ability to follow verbal/written instructions. Ability to develop constructive and cooperative working relationships with others and maintain them over time. Skills in planning, monitoring, analysis, leadership and coordination of people. Possess administrative procedures skills such as record keeping and managing filing systems. Ability to work well with others. Teamwork is essential to the position. This person needs the ability to work independently to meet deadlines while producing accurate work. How to Apply: Please ensure the work history in your applicant profile is up to date. Current State of Oregon employees ? You must apply through your employee Workday account. Cover letter is required - Failure to submit the required cover letter will remove your application from consideration. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application. Additional Details: This recruitment may be used to fill future vacancies. This position is represented by the Service Employees International Union (SEIU). If you have questions about this position, please contact Hiring Manager: Tracy.Wrolson@odf.oregon.gov Agency does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. Veterans - If you are an eligible veteran and you meet the qualifications, veterans' preference points will be added to your score. After you have applied you will be sent a task in your Workday account to provide your veteran documentation at that time. For further information, please see the following website: Veterans Resources. If you have questions about the job announcement, or need an alternate format to apply, please contact: kathie.a.brostrom@odf.oregon.gov ODF is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation, or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you?re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon ?flies with her own wings.?

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