Accounts Payable Analyst

Location: Village of Westbury Job Summary ... Barnes & Noble is the world's largest retail bookseller and the leading retailer of content, digital media and educational products. We operate over 600 Barnes & Noble bookstores in 50 states and one of the web's premier e-commerce sites, Our Nook Digital business offers a lineup of popular NOOK? tablets and eReaders and an expansive collection of digital reading content through the NOOK? store. We're proud to be an industry leader, consistently recognized for excellence in quality and customer service in our stores and online at We are seeking an Accounts Payable Analyst to be responsible for merchandise cash forecasting and the weekly merchandise payment plan, account reconciliations, monthly accruals, variance reporting, updating databases, and resolving Oracle AP interface rejections. The Accounts Payable Analyst must place a strong emphasis on identifying anomalies and irregularities in trends with a keen attention to detail to yield accurate results. They will have Vendor Relations and Expense Payables responsibilities, and will assist with resolving system issues and supporting system enhancements as well as participate in special projects and initiatives. This is a hybrid role requiring 2 - 3 days/week in our Westbury, NY office. An employee in this position can expect an annual starting rate between $70,000 and $80,000 depending on experience, seniority, geographic locations, and other factors permitted by law. What You Do Merchandise Payables Department Responsibilities: ? Cash Forecasting and Merchandise Payment Plan o Assist with cash forecasting by providing cash flow data, forecasting based on trends, and determining estimates for future billings and adjustments. o Update the Long Forecast File monthly and as needed. o Assist in updating the weekly Merchandise Payment Plan. o Research variances between actual payments and estimates, and between forecasts o Identifying any anomalies in cash forecasts and payment plans. ? Merchandise Payables Month-End Account Reconciliations and Monthly Reporting o Compile the DC AP Accrual and the monthly 20042 (Inventory Clearing) Reconciliation. o Compile Rebate Incentive Upload, update variance files, and distribute files to vendors monthly. o Price invoice chargeback auto-payback database to payback valid claims, maintain database and generate reporting. o Prepare the Digital Unprocessed Invoices Report monthly. o Reconcile Apex confirmed duplicates to Oracle monthly. o Prepare and distribute the Oracle Interface Table Rejects Report and make appropriate corrections from the account reps' responses daily. Submit invoice due dates, holds, and payment method changes in Oracle, when necessary. o Prepare the POM to Oracle and POM ECOM to Oracle reconciliations and update the UPS Tracking Database weekly. o Update Vendor Listing Databases monthly. o Void and reissue expired P-Card payments. ? Serve as backup for the following responsibilities: o Process Store EDI invoices in Invoice Control (IC) system. o Prepare and submit PRH Accrual. o Prepare and distribute the Concur Unsubmitted Invoices and Concur Invoice Capture Report weekly. o Monitor and respond to inquiries in the Store EDI System Mailbox and update contacts in the IC system. o Prepare and distribute the Severe Error Report for POM and make corrections as per instruction from vendor reps. ? Assist with enhancements and resolving issues for ITR, POM, Invoice Control, and Concur Invoice systems, as needed. Vendor Relations Department Responsibilities o Research invoice and other merchandise vendor charge backs. o Respond to daily merchandise vendor inquires which includes providing payment and chargeback detail (Store and DC). Expense Payables Responsibilities o Co-Approve new vendors, vendor changes, adjustment entries. o Prepare and submit monthly Concur T&E pending accrual. o Prepare and submit monthly Concur unassigned corporate card transaction accrual. ? Partner with the Managers and Team Members to streamline procedures to accomplish tasks more effectively and efficiently and enhance customer service. ? Participate in special projects and initiatives as needed. Knowledge & Experience ? Bachelors degree preferred along with 2 to 4 years of relevant finance related experience. ? Knowledge of Accounts Payable principles, practices, and processes. ? Strong computer and technical skills. Experience with MS Office (Excel, Access, Outlook, and Word). ? Strong analytical, time-management, problem solving and multi-tasking skills. ? Preferred experience with financial reconciliations, accruals, and cash forecasting. ? Able to work in a fast-paced environment and manage multiple tasks with an emphasis on attention to detail. ? Excellent interpersonal and communication skills to establish and maintain effective working relationships. ? Be an individual who is highly motivated and can work both independently and cooperatively. ? Knowledge of Oracle Financial Systems a plus. EEO Statement Barnes & Noble is an equal opportunity and affirmative?

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