Executive Assistant (Executive Support Specialist 2)

Initial Posting Date: 08/29/2024 Application Deadline: 09/09/2024 Agency: Employment Department Salary Range: $3,948 - $5,483 Position Type: Employee Position Title: Executive Assistant (Executive Support Specialist 2) Job Description: Do you have exceptional customer service skills? Do you thrive in a fast-paced environment with competing priorities? Do you have excellent organization, attention... to detail, and time management skills? If so, please consider joining our team and apply today! At the Oregon Employment Department, we actively support a workforce that is representative of the people we serve including people from various races, genders, abilities, cultures, language skills, geographic locations, and justice system involvement. We value your life experiences and encourage everyone to apply with your transferable skills and qualifications from your work, school, and volunteer experiences. What You Will be Doing: The primary purpose of this position is to provide executive level and confidential administrative support to the CIO and Deputy CIO. As the Executive Support Specialist 2, you will perform, coordinate, and oversee technical and administrative duties, including varied and complex assignments involving knowledge of change management and process improvement. You will interpret and apply policies and procedures to provide support related to non-routine and highly sensitive personnel matters. In this role, you will also coordinate communications internally and externally and perform a significant amount of detailed administrative office work in terms of correspondence, spreadsheets, presentations, and scheduling. Significant emphasis is placed on the use of good judgement and ability to provide confidential administrative support with a high level of professional courtesy and customer service interface. For a full Position Description, please click here. What We Are Looking For (Desired Attributes): Expert experience with Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, Teams, OneNote, Adobe Sign/Creative Cloud; ability to learn and adapt to new technologies. Ability to build rapport with team members and customers using effective communication skills. Excellent organization, attention to detail, and time management skills related to workload and meeting management. Demonstrated experience analyzing, coordinating, and prioritizing projects, while maintaining excellent interpersonal skills. Ability to exercise independent judgment to solve problems. Commitment to valuing diversity and promoting inclusion. Required Minimum Qualifications: One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience. What?s in it for You? A workplace that balances productivity with enjoyment and encourages learning and mentoring. Rewarding work in a fast-paced, creative environment with colleagues who are passionate about public service. A workplace that fosters fairness, equity, and inclusion to maintain a workplace environment where everyone is treated with respect and dignity regardless of race, color, national origin, religion, sex, sexual orientation, gender identity, marital status, age, veteran status, disability, or status as a victim of domestic violence, harassment, sexual assault, or stalking. This policy applies to every aspect of our employment practices, including recruitment, hiring, retention, promotion, and training. Work/life balance, 11 paid holidays a year, and a competitive benefits package. If you have federal student loan debt or are thinking of going back to school, then you may benefit from the Public Service Loan Forgiveness Program (PSLF). PSLF allows you to make 120 qualifying payments on your student loan while working full-time for a qualifying employer. PSLF student loan debt may be forgiven. OED positions may qualify for PSLF, please visit the website for more information and/or verification. How to Apply: Complete the online application. Complete the supplemental questionnaire. Upload a current version of your resume (required). Upload a cover letter (not exceeding 2 pages) that addresses how you meet the desired attributes in the ?What We Are Looking For? section above (required). NOTE: Please make sure your cover letter or resume clearly reflect how your experiences and skills meet the minimum qualifications and desired attributes listed in this job posting. Both documents must be uploaded in the ?Resume/Cover Letter? section of the application. External Applicants: Click on the ?Apply? link above to fill out the online application and submit by the posted closing date. Please use the name you want us to address you by. Current State of Oregon employees (including temporary employees): Apply through your employee Workday account. Please ensure the work history in your applicant profile is up-to-date and reflects your current position. Additional Information: This position is represented by the Service Employees International Union (SEIU). This recruitment may be used to fill current and future Permanent, Limited Duration, Job Rotation and Temporary vacancies as they occur. Please ensure you?ve provided a thorough and updated application as it pertains to the position for which you are applying. This will be used to determine the salary offer based on a pay equity assessment. The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Please review the Classification and Compensation page for more details, or you may visit our website for information on Pay Equity. United States Employment Eligibility: The Oregon Employment Department does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. The Oregon Employment Department is an E-Verify employer. If you are the successful candidate you must present your I-9 acceptable documents (See page 3) for employment verification. Hybrid Remote Work Information: Candidates may be approved for hybrid remote work. Hybrid remote work suitability is evaluated based upon business needs at the time of hire. Hybrid remote work approval can be revoked at any time. Candidates are expected to: Reside within (or be willing to relocate to) Oregon, or one of its bordering states within a reasonable commuting distance (e.g. Vancouver, Washington). Be able to report to the office location listed in the job posting, as necessary. Demonstrate access to a broadband internet connection that meets or exceeds the minimum acceptable requirements; Click Here to view the minimum acceptable requirements. OED IT Services will provide the necessary hardware to employees who are approved for remote work. Have a private workspace. Maintain good standing (i.e. no performance or attendance issues). Veterans? Preference: Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources, or call Oregon Department of Veterans' Affairs at: 1-800-692-9666. NOTE: If claiming veterans? preference, please be sure to check your Workday account for pending tasks or actions under your ?My Applications? section. Equity and Inclusion: We foster fairness, equity, and inclusion to maintain a workplace environment where everyone is treated with respect and dignity regardless of race, color, national origin, religion, sex, sexual orientation, gender identity, marital status, age, veteran status, disability, or status as a victim of domestic violence, harassment, sexual assault, or stalking. This policy applies to every aspect of our employment practices, including recruitment, hiring, retention, promotion, and training. View guidance our hiring managers use at the following website: Equity and Inclusion Recruitment Questions Please read more about our Gender Identity and Expression Procedure! Criminal Records Check: The Employment Department is committed to being a leader in providing its employees with fair and equal employment opportunities and recognizes that as a best practice in equity and inclusion, criminal background check policies shall be job related and consistent with business necessity. For positions with authorized access to FBI Criminal Justice Information Systems (CJIS) information, a separate criminal records check is conducted by the Oregon State Police. If you would like further information on how each criminal records check is conducted, please read our Criminal Records Check Policy or contact us at the number below with any questions. Note: This position has been designated to have authorized access to Federal Tax Information (FTI) and FBI CJIS information. To verify identification, the successful candidate shall be subject to a criminal background check which includes CJIS fingerprint based record check. Contact Information and Helpful Links: If you have questions about the position or need an alternate format to apply, please contact us at 503-947-1289; humanresources@employ.oregon.gov. Please be sure to include the job requisition ID number. Reasonable Accommodations Interview Scoring Criteria used during recruitment Understanding the State Application Process Resources for Job Seekers Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you?re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon ?flies with her own wings.?

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