Administrative Assistant / Phone Receptionist - Remote | WFH

We are on the lookout for a dynamic individual to take on the role of an Administrative Assistant / Phone Receptionist, operating fully remotely. In this pivotal position, you will be the welcoming voice and the first point of interaction for our clients and visitors. Your role will encompass a variety of administrative and clerical tasks aimed at ensuring efficient operation of the office and... creating a positive, welcoming atmosphere for everyone who contacts or visits us, albeit virtually.

Key Responsibilities

Serve as the initial point of contact for our clients and visitors, directing them to the appropriate contact or department.

Manage, screen, and direct incoming phone calls in a courteous and efficient manner.

Maintain a neat, welcoming, and well-organized virtual reception area, ensuring all necessary materials and information are readily available.

Provide accurate information and assistance in-person, via phone, or email.

Handle the reception and distribution of mail and deliveries with diligence.

Uphold office security protocols, including managing access controls and visitor registrations.

Manage inventory of office supplies, ensuring essentials are always stocked and accessible.

Coordinate calendars, schedule meetings, and assist with travel arrangements and accommodations as needed.

Maintain accurate records of office expenditures and financial transactions.

Support office efficiency by performing a variety of clerical tasks, including filing, photocopying, transcribing, and faxing.

Desired Skills And Qualifications

Demonstrable experience in a Receptionist, Front Office Representative, or similar administrative role.

Fluent in Microsoft Office Suite and experienced with office machinery (e.g., fax machines, printers).

Exhibits a professional demeanor, both in appearance and attitude.

Strong written and verbal communication skills.

A proactive approach to problem-solving and the ability to address unexpected challenges.

Exceptional organizational skills, with a flair for multitasking and prioritizing tasks efficiently.

A commitment to delivering outstanding customer service.

A high school diploma is required; additional qualifications in Office Management will be considered an advantage.

Why Join Us?

As part of our team, you'll have the opportunity to contribute to a supportive and friendly environment, where every day offers a new challenge and a chance to make a difference. Flexibility in your work schedule, competitive compensation, and the ability to work from anywhere in the USA are just a few of the perks. If you are eager to be a part of a team that values professionalism, customer service, and efficient office operations, we would love to hear from you.

Employment Type: Full-Time

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